A virtual data room is a place dedicated to storing data online. Information is stored in isolation on a remote server, and access to it is provided using the Internet. Most often, servers are managed by third-party providers, but you can use your servers and create private cloud services.
Many have heard of various online data storage. These include the well-known iDeals, Merrill, Citrix. These services are most often used by ordinary users but are unsuitable for large organizations. Companies, in turn, use specialized solutions that store large amounts of data and have a scalable infrastructure.
Compared to the traditional way of storing data, cloud services for businesses have the following advantages:
- Scalability. Thanks to this property, the storage can be expanded almost indefinitely, so as your company grows, you will not encounter the problem of storing documents.
- Constant availability and mobility. Files can be viewed or edited from a suitable device at work, on the road, or at home. Employees of the company will be able to work from any convenient place.
- Possibility of data backup. There is no threat of information loss as the data is backed up.
- Access for all employees of the company. Users access files at any time on any device with Internet access.
High level of security. Cloud storage functionality is used to transfer data and edit files. As a result, employees refuse flash drives and other storage devices, and the risk of information leakage is significantly reduced.
Should I be afraid of VDR?
Many companies are still afraid to move to cloud storage, which is a potential threat to confidential information. However, in most cases, these fears have nothing to do with reality:
- Cloud storage provides much more file security than analog storage.
- There is also a certain margin of capacity, due to which the problem of insufficient memory is solved.
- In addition, there is a constant backup of data in the cloud. The risk of losing files is several times lower than when storing data on a working PC.
- Today, most cloud providers provide SLA availability guarantees above 99.95%.
- That is, any risks, in this case, are insured.
- Several methods are used to ensure the service’s reliability and security. Among them:
- Data encryption. Even if the data is stolen, it cannot be decrypted without a unique key.
- Authorization. It implies giving users access to different files depending on the status and position in the company.
- User authentication. Most often involves logging in with a username and password, but sometimes there are more complex authentication methods.
- In addition, providers use a variety of cyber-threat tools, including intrusion monitoring and anti-virus applications.
When choosing storage, first of all, it is worth considering the features of your company’s workflow. If you have a company with a small amount of data, then it is better to choose a public cloud. Creating a private cloud service is quite costly, so that it will be unprofitable for small and medium-sized businesses.